Are your company’s information disposal practices impeding true growth, productivity and profitability? The answer is “yes” if you follow these inefficient steps when shredding documents:
- Remove staples and paperclips from documents
- Separate files into easy-to-shred portions
- Hand-feed the documents into a shredder
- Empty and clean the shredding receptacle
- Dump shredded material in a dumpster
With all of these steps, you could spend several hours a month shredding. Fortunately, there are easier, and more secure, solutions for destroying your information. Here’s four simple ways to begin:
1. Stick to Final Disposition Dates
Holding on to expired information longer than necessary creates privacy risks for your business. When documents reach their final disposition date, destroy them. Consult with your attorney to make sure your retention and disposition schedule aligns with the laws and regulations that affect your organization.
2. Regularly Shred
A recurring shredding service eliminates the hassle and inefficiency of using an office shredder. Locked, bar-coded collection containers are delivered to your office and placed in high-traffic areas, allowing your employees to securely dispose of confidential documents in a matter of seconds. The contents of the containers are then collected weekly, bi-weekly or monthly for secure destruction. You never have to use office shredders ever again, so you and your staff will have more time to focus on your business.
3. Streamline Compliance
Virtually every business has data that needs to be rendered unidentifiable before disposal. A simplified information disposal policy helps your business stay in compliance with laws and regulations that govern information destruction. After your documents are shredded, your paper shredding partner issues a Certificate of Destruction that proves your compliance with information destruction laws.
4. Choose One Information Destruction Vendor
Using one vendor for your paper shredding and another for your media destruction creates complication with multiple invoices and contact lists. Find a trusted data destruction partner who can collect and destroy your unwanted digital media along with your paper records. You’ll have one account, one invoice, and one phone number to call; now that’s easy.
Vangel Secure Data Destruction and Recycling offers paper shredding services for companies in the Greater Baltimore area and throughout Maryland. If you need help simplifying your information strategy, feel free to call us at 410-644-2600 or complete the form on this page.